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The challenge of digital transformation: How up to data GmbH shapes future-oriented change

The digital transformation and the changes associated represent a particular challenge for medium-sized companies. up to data GmbH meets this challenge with a sophisticated concept and professional support through the INQA coaching program, an initiative coordinated by the Federal Ministry of Labour and Social Affairs and funded by the European Social Fund. It is not only about technological modernization, but about a holistic transformation that includes all business areas and establishes sustainable changes. An initiative coordinated by the Federal Ministry of Labour and Social Affairs and funded by the European Social Fund.

Strategic realignment with a clear focus

The transformation process focuses on three core areas: development of the product portfolio, optimization of the work environment, and management and control of OKR solutions for process control. Thanks to the cooperation with the INQA center (IBS) in Mainz and the INQA coaches, concrete action and design fields were identified that are crucial for the company’s future viability. This approach enables both short-term improvements and long-term strategic goals to be systematically pursued. The integration of OKR (objectives and key results) as a management tool underlines the claim to achieve measurable success and to implement continuous improvements.

Actual condition analysis as a basis

The first phase of the transformation process was a comprehensive inventory: What technology point solutions exist? How efficient are current work processes? This critical self-reflection revealed that the transformation needed to be both technological and cultural. The analysis not only uncovered optimization potential but also identified existing strengths that serve as a basis for further development. In particular, the evaluation of existing workflows and communication structures provided valuable insights for the design of the future work organization.

Focus on employee development

The company’s leaders made their position clear: “Our employees are the drivers of transformation.” Therefore, it is important for the company to support and develop its employees during the transformation. INQA coaches help involve employees in the change process and develop their skills. A particular focus is on the use of AI tools and the further development of an agile mindset. In workshops and trainings, the employees can participate and actively contribute. In this way, they can continue to improve.

Modern collaboration as the foundation

An important milestone is the implementation of modern collaboration tools.  These tools enable more efficient cross-departmental collaboration and support the adoption of agile working practices. The carefully selected tools form an integrated ecosystem that enables flexible working and transparent communication. The standardization of communication channels and project management tools not only increases efficiency but also creates a common understanding of processes and procedures.

Business model innovation

With the development of StudyGen 360, the company is taking an evolutionary step from the proven iStudyReporter platform to a modern cloud solution. This new SaaS platform was designed to meet the changing needs of the marketplace and ensure the company’s future viability. The cloud-based architecture not only allows for greater flexibility and scalability but also opens new opportunities to address new market segments in the pharmaceutical, CRO and biotech industries. The development will be carried out in close cooperation with customers and users to ensure that the new platform is optimally tailored to the needs of the market.

Digital processes for greater efficiency

The systematic digitalization of internal work processes aims not only to increase efficiency, but also to improve transparency and cross-departmental collaboration. Centralized information systems and unified communication tools form the basis of a modernized working environment. The implementation of digital processes reduces manual work and minimizes sources of error, while automated processes ensure higher data quality and better traceability. A focus is placed on the integration of different systems to avoid media breaks and ensure end-to-end processes.

Continuous development as the key

The experience of up to data GmbH makes it clear: Digital transformation is a continuous process that requires professional support. With its structured approach and focus on people and organization, the company demonstrates how digital transformation can be successfully managed. The established structures are regularly reviewed and adapted to new requirements to ensure sustainable development. Continuous innovation serves the interests of all stakeholders and offers customers particular added value through the sustainable use of products.

Conclusion

up to data GmbH has set itself the goal of further developing technologically, organizationally and culturally. With this transformation process, the company emphasizes that digital change can be understood as an opportunity and systematically implemented. The professional support provided by the INQA coaching program helps the company to successfully follow this path. up to data´s experience shows that the chosen approach not only leads to measurable improvements, but also to a sustainable strengthening of the company’s innovative power and competitiveness.

Learn more about up to data: https://uptodata.de/about-us/